Turnaround Time (TAT) Reports

In PowerScribe 360 | Reporting , turnaround time (or TAT) falls into three categories: Dictation, Correction, and Approval.

Dictation TAT: The time period from the beginning of dictation to the end of dictation.
Correction TAT: The time period from the time a provider clicks the Send to Editor button (or the Transcribe button in a Send to Editor workflow) to the time the editor clicks Finish.
Approval TAT: The time period from the time a resident clicks the Send to Editor button (or the Transcribe button in a Send to Editor workflow) to the time the resident clicks Approve.

TAT- Reports Sent to Editor by Attending

This report shows the turnaround time (TAT) for each report within the supplied date range. In this case, TAT is defined as the amount of time, in minutes, from the beginning of the dictation (when the provider initiated the report) to the end of the correction. In addition, this report provides an average of report lengths and average TATs for the supplied date range.

Running the TAT - Reports Sent to Editor by Attending Report

To run this report:

1. From the Reports tab, select TAT - Reports Sent to Editor by Attending from the list.

2. Use the following table as a guide for entering values in this screen:

Parameter	Definition
Signed From and Signed To	Indicate the date range for this report. Click the calendar icons and select the beginning and ending dates. Beginning and ending times are required.
Site	Select one or more sites for your report. This parameter is applicable only to organizations with multiple sites.
Author	Select the person who dictated the report, or select All.
Editor	Select the person who transcribed or edited the report, or select All.
Reports	Select All, Originals Only, or Addendums Only.

3. Click View Report.

Results Screen and Explanations

The TAT - Reports Sent to Editor by Attending report includes the following information:

Accession: The identifying number assigned in the RIS
A: The addendum’s sequence number. For an original report, this column is blank.
Site: The site at which the report was created
Attending: Last name, first name of the attending provider who initiated the report
Editor: The person who corrected or transcribed the report
Sent to Editor: Date and time the provider sent the report for correction
Corrected Time: Date and time that the editor opened the report
Audio duration: Length the dictated report in hours, minutes, and seconds
Correction TAT: Elapsed time from the time the provider sent the report to be edited until the editor finished work on the report

TAT - Reports Sent to Editor by Resident Report

This report is identical to the TAT - Reports Sent to Editor by Attending report described above, except that it reports on resident providers instead of attending radiologists. All parameter fields and result fields are the same as the TAT - Reports Sent to Editor by Attending report.

TAT - Summary Author Dictated to Signature

This report shows, for each author, the average turnaround time for reports from the time dictation began to the time the report was signed.

Running the TAT - Summary Author Dictated to Signature Report

To run this report:

1. From the Reports tab, select the TAT - Summary Author Dictated to Signature report from the list.

2. Use the following table as a guide for entering values in this screen:

Parameter	Definition
Signed From and Signed to	Indicate the date range for this report. Click the calendar icons and select the beginning and ending dates. Beginning and ending times are required.
Site	Select one or more sites for your report. This parameter is applicable only to organizations with multiple sites.
Author	Select the person who dictated the report, or select All.
Editor	Select the person who edited or corrected the report, or select All.

3. Click View Report.

Results Screen and Explanations

The TAT -Summary Author Dictated to Signature report shows the number of reports that were submitted in turnaround times ranging from under five minutes to greater than 24 hours. The ranges are:

Less than 5 minutes
Between 5 and 15 minutes
Between 15 and 30 minutes
Between 30 minutes and one hour
Between one and two hours
Between two and four hours
Between four and eight hours
Between eight and 24 hours
Greater than 24 hours

The bottom row gives a total count for each of the categories. The last column shows the average turnaround time for all reports listed in the date range.

TAT - Summary Author Order to Signature

This report is identical to the TAT - Summary Attending Dictated to Signature report described above, except that it shows the average TATs from the time the film was ordered (as opposed to dictated) to the signature time. All parameter fields and result fields are the same as the TAT - Summary Attending Dictated to Signature report.

TAT - Summary Author Signature Averages

This report shows the average report signature TATs, divided into ranges.

The TAT—Summary Author Signature Averages—Past Day and TAT—Summary Author Signature Averages—Past Week reports are identical to this report, except that they show only activity during the past 24 hours and the last seven days, respectively.

Running the TAT - Summary Author Signature Averages Report

To run this report:

1. From the Reports tab, select the TAT - Summary Author Signature Averages report from the list.

2. Use the following table as a guide for entering values in this screen:

Parameter	Definition
Signed From and Signed To	Indicate the date range for this report. Click the calendar icons and select the beginning and ending dates. Beginning and ending times are required.
Site	Select one or more sites for your report. This parameter is applicable only to organizations with multiple sites.
Author	Select an author, or all authors, from the drop-down list.

3. Click View Report.

Results Screen and Explanations

The TAT - Summary Author Signature Averages report shows the number of reports that were submitted in turnaround times ranging from under five minutes to greater than 24 hours. The ranges are:

Less than 5 minutes
Between 5 and 15 minutes
Between 15 and 30 minutes
Between 30 minutes and one hour
Between one and two hours
Between two and four hours
Between four and eight hours
Between eight and 24 hours
Greater than 24 hours

The bottom row gives a total count for each of the categories. The last column shows the average turnaround time for all reports listed in the date range.

TAT - Summary Author to Editor

This report shows, for each editor, the number of reports whose turnaround time fell into each of several ranges. The report also shows each editor’s total number of corrected reports and average TAT in hours, minutes and seconds.

The TAT—Summary Author To Editor—Past Day and TAT—Summary Author To Editor—Past Week snapshot reports are identical to this report, except that they show only activity during the past 24 hours and the last seven days, respectively.

Running the TAT - Summary Author to Editor Report

To run this report:

1. From the Reports tab, select the TAT - Summary Author to Editor report from the list.

2. Use the following table as a guide for entering values in this screen:

Parameter	Definition
Signed From and Signed To	Indicate the date range for this report. Click the calendar icons and select the beginning and ending dates. Beginning and ending times are required.
Site	Select one or more sites for your report, if your organization has multiple sites.
Editor	Select an editor, or all editors, from the drop-down list.

3. Click View Report.

Results Screen and Explanations

The TAT—Summary Author to Editor report shows the number of reports that fall into each of nine turnaround times ranges. The ranges are:

Less than 5 minutes
Between 5 and 15 minutes
Between 15 and 30 minutes
Between 30 minutes and one hour
Between one and two hours
Between two and four hours
Between four and eight hours
Between eight and 24 hours
Greater than 24 hours

The bottom row gives a Grand Total for each of the categories.

The last column shows the Avg TAT (average turnaround time) for each editor listed in the date range.

TAT - Summary Resident to Editor Report

This report is identical to the TAT - Summary Author to Editor report described above, except that it reports on resident providers instead of attending radiologists. All parameter fields and result fields are the same as the TAT - Summary Author to Editor report.

TAT - To Radiologist Signature

This report lists the details on the amount of time it takes for a radiologist to sign a report.

Running the TAT - To Radiologist Signature Report

To run this report:

1. From the Reports tab, select the TAT - To Radiologist Signature report from the list.

2. Use the following table as a guide for entering values in this screen:

Parameter	Definition
Signed From and Signed To	Indicate the date range for this report. Click the calendar icons and select the beginning and ending dates. Beginning and ending times are required.
Site	Select one or more sites for your report, if your organization has multiple sites.
Author	Select an author, or all authors, from the drop-down list.
Correction Workflow	Select Self-edit, In-house, Delegated, or All.
Editor	Select the person who corrected or transcribed the report, or select All.
Reports	Select All, Originals Only, or Addendums Only.

3. Click View Report.

Results Screen and Explanations

The TAT - To Radiologist Signature report shows the following information:

Accession: The identifying number assigned in the RIS
A: The addendum’s sequence number. For an original report, this column is blank.
Site: The site where the report was created
Author: Last name, first name of the provider who initiated the report
Editor: Last name of the report's editor
Created: Date and time that the provider initiated the dictation
Audio Duration: Length of the report in hours, minutes, and seconds
Correction TAT: Elapsed time from the point when the provider clicks the Send to Editor button (or the Transcribe button in a Send to Editor workflow) to the point when the editor clicks Finish.
Approval TAT: Elapsed time from dictation initiation, including correction time (even if sent to an editor), to the point when the provider clicks Approve.
Signature TAT: Elapsed time from dictation initiation, including correction time (even if sent to an editor), to the point when the provider clicks Sign.