Adding custom words to your language models can improve speech recognition. Custom words might include place names, or the names of drugs or persons. For example, if a new drug comes on the market, you can add the drug name to all the language models in your system. Adding words at the system level eliminates the need for providers to add the words themselves.
You can add individual custom words or import a list of words from a file. Importing words saves time when you have many words to import, or when you need to add the same words to more than one language model. You can also delete one or more words. Adding or deleting words from one language model does not affect the others.
Follow the procedure below to add one or more words to a language model.
To add custom words:
1. In the Setup group, select the Speech tab.
2. Select the language model to which you want to add the word(s).
3. Click Add. The Add Word dialog box opens.
4. In the Word field, type the word or phrase you want to add.
5. If desired, spell the word phonetically in the Spoken Form field. That is, spell the word the way it sounds. This helps the speech software to recognize the word when it is dictated. You might want to provide a spoken form for a word that is frequently being misrecognized, or for a name with an uncommon spelling.
6. Click Save. The word or phrase is saved in the selected language model, and appears in the list along with the date and time it was added.
You can import custom words from an Excel file.
To import words:
1. In the Setup group, select the Speech tab.
2. Select the language model into which you want to import the words.
3. Click Import. The Import Words dialog box opens.
4. Click Browse.
5. Navigate to and select the file you want to import.
6. Click Open. The file name and path appear in the Choose file field.
7. Click Import. The words in the file are imported into the selected language model.
Follow the procedure below to find a custom word in a language model. NOTE: Administrators using the Portal see only words added by administrators, not all the words in the language model.
To find a word:
1. In the Setup group, select the Speech tab.
2. Select the language model.
3. To see all the words in the selected language model, click All.
OR
Select a letter in the alphabet to see words beginning with that letter.
OR
Use any of the search criteria to find the word:
4. In the field to the right of Word Actions, type all or part of the word or its phonetic spelling.
5. From the Time Frame field, select the period of time in which the word was added, if you know it. Or, click Custom and enter a specific date range.
6. If you know which administrator acted on the word, select the Administrator from the drop-down list.
7. From the Word Actions drop-down list, select All to see all words, select Additions to see words that were added, or select Deletions to see words that were deleted.
8. Click Search. Any words that meet your criteria appear in the list at the right. You can click on the Word, Spoken Form, or Date heading to sort the list by the selected column; click the column heading again to reverse the sort order.
To delete one or more words:
1. In the Setup group, select the Speech tab.
2. Find the word you want to delete, using the procedure above.
3. Place a check mark next to the word(s) you want to delete.
4. Click Delete. A confirmation message appears.
5. Click Yes to remove the word from the selected language model. A message indicates the number of words deleted.
6. Click OK. The word is removed from the language model, and appears crossed out in the list.
The changes you make to the formatting rules above are reflected on the users’ workstations only after the next acoustic adaptation process runs. To confirm that an update has occurred, you can check the date and time of the most recent update to a workstation.
To view the workstation updates:
1. In the Setup group, select the Speech tab.
2. Click View Workstation Updates. The Workstation Formatting dialog box displays the date and time of the most recent update on each workstation in your system.