Note that if a provider inserts AutoText and then removes it, the AutoText usage still counts in these reports. The totals, therefore, might reflect a number of AutoText uses greater than the number of AutoText entries remaining in the documents.
This report provides a summary of AutoText usage by each author.
1. From the Reports tab, select the AutoText - By Author report from the list.
2. Use the following table as a guide for entering values in this screen:
|
Parameter |
Definition |
|
|
Used From and Used To |
Indicate the date range for this report. Click the calendar icons |
|
|
Site |
Select one or more sites for your report, if your organization has multiple sites. |
|
3. Click View Report.
The AutoText - By Author report provides the following information:
Author (last name, first name): Each author's name is a link to a more detailed report showing exactly which AutoText entries the author used (see illustration below).
|
NOTE:To return to the original report, click the left-pointing arrow |
First Used (date)
Last Used (date)
Monthly Use
Total Use
This report provides a summary of usage of each AutoText entry in one or more sites, plus a detail report showing which authors used each AutoText.
1. From the Reports tab, select the AutoText - Summary report from the list.
2. Use the following table as a guide for entering values in this screen:
|
Parameter |
Definition |
|
|
From Date and To Date |
Indicate the date range for this report. Click the calendar icons |
|
|
Site |
Select one or more sites for your report. This parameter is applicable only to organizations with multiple sites. |
|
3. Click View Report.
The AutoText - Summary report provides the following information:
AutoText (name): Each AutoText name is a link to a more detailed report showing which author used the AutoText (see illustration below).
First Used (date)
Last Used (date)
Monthly Use
Total Use
This report shows the shortcuts for a specific provider; all shortcuts; or all system shortcuts, depending on your parameter choices.
1. From the Reports tab, select the AutoText - Verbiage report from the list.
2. Type the user name to see AutoText used by a specific provider.
OR
Type an asterisk (*) to see all system and personal AutoText used by all providers.
OR
Type an ampersand (&) to see all system AutoText used by all providers.
3. Click View Report.
The AutoText—Verbiage report provides the following information:
Username: The login ID of the person who used the AutoText
AutoText: Name of the AutoText entry used
Shortcut: The shortcut for this AutoText entry, if applicable
AutoText Content: The full AutoText as it appears in the report
and select the beginning and ending dates. Beginning and ending times are required.
next to the zoom size.