You can use several methods to find orders and reports in the PowerScribe 360 | Reporting Portal.
To use the Quick Search section:
1. If you have an active role in more than one site on your system, select a site from the Site drop-down list, or select All.
NOTE: This drop-down list appears only if your system has multiple sites and you have a role in more than one site.
2. In the Look for: drop-down list, select a data type: Patient Last Name, Patient MRN, or Accession Numbers.
3. Type or dictate the data to find. You can type an asterisk as a wild card character, for example, type Smi* to find all patients whose names begin with the letters Smi.
NOTE: You can search for multiple accessions by entering each accession number followed by a comma.
4. To begin the search, click Search. Any orders or reports that match your criteria appear in the list at the right.
This section contains links to several predefined searches.
The Signing queue (or Approval or Correction queue) search returns all reports you created or that were assigned to you, and that are awaiting some action by you.
The reports this search retrieves depend on your role at this site:
If you are a resident, your Approval Queue contains all reports you dictated that have been corrected/transcribed by a transcriptionist and await review.
If you are an attending physician, your Signing Queue contains all reports assigned to you that have a status of Pending Signature, plus any reports you dictated that have been corrected/transcribed.
If you are a transcriptionist/editor, your Correction Queue contains all reports with a status of Pending Correction that have been assigned to you or that are still unassigned.
The Signed Today search retrieves all reports that belong to you or are assigned to you and have been signed in the last 12 hours.
The meaning of "signed" depends on your role:
If you are a transcriptionist and you correct a report and sign it, the report is in your Signed Today list even if its status is Corrected/Transcribed or if the attending physician has signed off on it and its status is Final.
If you are a resident, your Signed Today list includes any of your reports that are still preliminary (for example, you have signed a report and the report status is Pending Signature) and any of your reports that have been finalized by an attending physician.
The Touched Today search retrieves all reports you opened or edited in the last 12 hours.
The Drafts search retrieves all reports with a status of Draft: reported, but not signed; it finds only reports you created, not those assigned to you. For example, a draft report created by a resident and then assigned to Dr. Stein, the attending physician, does not appear in Dr. Stein's Drafts list (unless Dr. Stein has selected the account preference Show old resident drafts in My Reports.
The Annotated search retrieves all non-final reports that belong to or are assigned to you and have one or more order/report/patient notes.
The Assigned Orders search retrieves all orders that have been assigned to you. To perform this search, say "Assigned Orders" or "My Assigned Orders."
The Pending Correction search shows reports that are currently in the correction (editor) queue. To perform this search, say "Pending Correction."
The Wet Reads search retrieves all reports with a Wet Read status; that is, preliminary reports that are not yet in Draft status. To perform this search, say “Wet Reads” or "My Wet Reads."
Worklists are predefined searches; they each retrieve a specific set of orders, reports, or both. Worklists are very powerful, allowing virtually any combination of search criteria, and can span multiple sites if configured to do so. For example, a worklist might show all unreported pediatric MRI brain exams from the Emergency Department that are more than one hour old.
Your administrator might have configured the Worklists section to display all available worklists, or only a selected group.
To use a worklist search:
Select the worklist name from the drop-down list.
Click View. Any orders or reports that meet the worklist's criteria appear in the window.
The Browse pane allows you to search for orders and reports that match the criteria you specify. The criteria you select remain in place until you change them, and the system remembers them when you next log in.
To use the Browse pane to create your own search filter:
1. In the Browse pane, select any criteria you want to include in the filter:
Site: Select the site, or select All. If you select All, the search retrieves orders/reports from all sites in which you have a role. This drop-down list is visible only if your system has multiple sites, and if you have an active role in more than one site.
Status: Select a report status: All, Unreported, Pending Correction, Preliminary, Final, Addended, Completed (All), Completed (Unreported), Scheduled, or Temporary. NOTE: Preliminary means non-final.
Time Frame: Select a time limit: past three days; past week; past two weeks; past month; tomorrow; all future; or no limit. Or, select Custom. Then click the down arrow and select the From: date from the calendar. Finally, select the To: date.
Modality: Select the type of image, such as CT, MRI, or another type.
Anatomy: Select the region of the image, such as Chest, Head, or another region.
Section: Select a group of procedures, persons, or other grouping. Your administrator defines the sections for the site. This drop-down list is active only when you have selected a single site.
Radiologist: Select a resident or attending physician. This list contains only those individuals who have a role on the selected site, or on any of the sites to which you have access.
Ordering: Select the ordering (referring) physician. This list contains only physicians who have ordered at least one exam in the selected site. The drop-down list is active only when you have selected a single site.
Patient Age: Select All, or one of the age ranges shown in the drop-down list.
Location: Select the place where the exam was performed. NOTE: Your administrator defines the locations for each site; some sites might not have locations defined. This drop-down list is active only when you have selected a single site.
Class: Select Inpatient, Outpatient, Emergency, or another type of patient.
2. When you have selected the criteria for the filter, click Browse. Any orders/reports that meet the criteria appear in the table at the upper right of the window.
TIP: To set all the criteria back to the default settings, click Reset Filters.